2021 Exercise Series

Binder Material

  1. FaceSheet: a letter to assist CMS Surveyors, Facility Staff, and Leadership with your organizations participation in the exercise series. Please edit document to reflect which second type of exercise you completed: functional or full scale.
  2. Letter of Support: a letter showing your participation with your local healthcare coalition
  3. Tabletop Exercise Situation Manual (SITMAN): core documentation provided to give textual background and scenario narratives in reference to the TTX you attended.
  4. Tabletop Exercise After Action Report (AAR): documentation completed by your organization that summarizes key information and facility-specific lessons learned, as well as improvement plans.
  5. Tabletop Exercise List of Participating Agencies
  6. Full-Scale Exercise Plan: a detailed description of what was asked of you during the FSX.
  7. Full-Scale Exercise Event Log: export of the entire event log for the exercise. It contains your facility's response to the incident in a real-time, time-stamped fashion. It is arranged with newest comments appearing first. Therefore, earlier responses appear further in the document. If you print this out, you may want to reverse the pages and highlight your facility's comments for ease of use during the survey.
  8. Full-Scale Exercise After Action Report: documentation completed by your organization that summarizes key information and facility-specific lessons learned, as well as improvement plans.
  9. Full-Scale Exercise List of Participating Agencies

Resources

Welcome to the 2021 CMS Workshop Series. Here you will find all of the information you will need for each session. Details below:

  1. Exercise Series: This series allows Organizations the opportunity to attend a variety of training and exercises to further develop their emergency preparedness plans. All sessions are virtual.
  2. Attendance: Every effort should be made to attend all of the meetings as they are happening. This provides for optimal planning and allows you to ask questions and receive answers. Attending in person allows you to be best prepared for the actual exercises. If you cannot attend a meeting at the scheduled time, we will allow you to view the recording upon your request. Failure to complete the planning meetings may result in exclusion from the remainder of the exercise series. Your entire team only needs to attend the exercise sessions, at least one representative can attend all other sessions.
  3. Minimum People Involved: Exercises cannot be conducted by a single individual for any facility. You will need to involve, at a minimum, an administrative leader, a clinical leader, and a facilities leader as your Exercise Team for the planning meetings and the Table Top Exercise. This year we are also recommending that you invite your IT person or team to the event. Each of these people must register individually. SVHC will not certify completion for any facility or organization not meeting this standard. If you have questions as to what is appropriate, please feel free to reach out to us (mkalley@vaems.org).
  4. Optional Offerings: Two of the offerings in the series are optional; the Hazard Vulnerability Assessment and the VHASS training. If you have not completed either of these in some time, you are highly encouraged to do so.
  5. Tabletop Exercise: Your Exercise Team must attend one of three TTX offerings. These will ALL be held virtually and is 100% mandatory for successful completion of this series. Each individual who attends must register separately to obtain appropriate attendance information.
  6. Functional Exercise: This Exercise will take place through the VHASS platform on-site at your location. Your participation in the Full-Scale Exercise (date below) is mandatory for SVHC to certify completion of this requirement.

Exercise Series Calendar

Tuesday, September 21st at 10:00 am
Hazard Vulnerability Assessment | HVA (optional)

Session Complete | Listen to Recording Here
HVA Template: View HVA Page
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Tuesday, September 28th at 10:00 am
Tabletop Planning Meeting

Session Complete / Listen to Recording Here
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Choose One: October 12th | October 13th | October 14th
Tabletop Exercise | Session Complete

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Tuesday, October 19th at 2:00pm
VHASS Training (optional)

Session Complete | Listen to Recording Here
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Tuesday, October 26th at 10:00 am
Functional Exercise Planning Meeting

Session Complete / Listen to Recording Here
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Tuesday, November 9th at 10:00 am
Functional Exercise (FE)

Session Complete

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Tuesday, November 16th at 10:00 am
After Action Review (AAR)

Session Complete / Listen to Recording Here